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Supplier Invoice Automation

Take control of inbound invoices, from any supplier, in any format

Managing supplier invoices shouldn’t rely on manual processes, inconsistent data, or disconnected systems. B2BE’s Supplier Invoice Automation brings together all your inbound invoice streams – EDI, PDF, paper, portal – into a single, digital process. With automation at every stage, your AP team can reduce cost, speed up approvals, and gain full visibility into spend.

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Problem Statements
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Additional Resources
Problem Statements

Why Manual Sales Order Processing Is Holding You Back

Manual Data Entry Bottlenecks
High volumes of paper or emailed invoices require AP teams to re-key data, causing delays and increasing the risk of error.
Lack of Standardisation Across Suppliers
With suppliers sending invoices in different formats and without a suitable supplier invoice automation solution, processing becomes inconsistent and hard to scale.
Slow and manual Approval Workflows
Invoices sit in inboxes or on desks, delaying payment and affecting supplier relationships.
Limited Spend Visibility
Without centralised supplier invoice automation, it’s hard to track liabilities, forecast cash flow, or manage compliance.
Onboarding Complexity
Getting suppliers to adopt your invoicing process, especially smaller or non-digital ones, creates friction and slows transformation.
Risk of Supplier Hold-Ups
Late payments can trigger credit holds, pausing supply and creating a ripple effect that delays customer fulfilment and impacts service levels.
Lack of Invoice Status Visibility
Invoices locked away within ERP system and manual processes limit ability to share invoice status with suppliers resulting in them ringing - wasting more time.
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Which parts of supplier invoicing need to be automated?

Supplier invoicing processes are rarely consistent. Some suppliers send structured data, others rely on PDFs or emails, and many require different levels of validation and approval. B2BE’s Supplier Invoice Automation brings these processes together, allowing you to digitise, validate, and automate invoices at a pace that suits your organisation.

Managed EDI

Automating Supplier Invoices

Receive invoices directly into your ERP in a standard, structured format. No handling, no delays—just clean, compliant data ready for processing.
Web EDI

Digitising Non-EDI Suppliers

Give non-EDI suppliers an easy-to-use online portal for submitting digital invoices, ensuring consistency without forcing EDI adoption.
Accounts Payable Automation

Streamlining Invoice Validation and Approval

Automate invoice capture, matching, validation, and approval workflows. Reduce processing times and remove manual tasks from your AP team.
Expense Invoice Automation

Handling Employee-Submitted or Ad Hoc Invoices

Digitise and automate non-PO or expense-based supplier invoices. Validate and approve them efficiently without separate processes.
Supplier Portal

Self-Service and Real-Time Status Updates

Let suppliers track invoice status, resolve queries, and submit documents through a branded portal—reducing email back-and-forth and support load.
Document Digitisation Process

Is Document Digitisation a long-term solution?

It can be used as both a transitional and ongoing solution, allowing finance teams to digitise invoices immediately while gradually moving suppliers to eCapture, Web Trader, or Managed EDI.

Additional Resources

DPO Calculator
Accounts Payable
Whitepaper
Accounts Payable
Case Study
Visy

Explore how Supplier Invoice Automation can free your team to focus on your customers instead

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